The importance of job description is very high in the hiring/recruiting sector. Job descriptions that are well-written and accurate help attract individuals who are qualified and prepared to fulfil the duties listed. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. Job explanations help in identifying employment specifications and holes as well as in determining overstaffing or unnecessary roles. It pays a way for the employee and the employer to become aware of the task that has to be completed. There are not many tasks that have not been modified considerably in the past years. Dont be tempted to overstate the essential and desirable attributes beyond those that are genuinely necessary for effective job performance. Not only will you find it easier to recruit employees and help your staff understand their roles, but you might even avoid some legal issues. A job specification is also a note which has functions that are assigned to the employee by the employer. Drafting a job description and person specification helps you focus on your key requirements for the role and forms the basis of the selection criteria against which applicants will be assessed. The cookie is used to store the user consent for the cookies in the category "Analytics". There are huge benefits of having a job description. Potential for Boredom. What is advantage and disadvantage of specification? Work under general direction depicts that the assignment can be performed by the employee in his own technique after receiving the general instructions, for which an employee should be an expert in that field respectively. Its readily available online on any well-known job portal. Job description helps in understanding the workplace environment, benefits etc for a prospective employee, 4. critical incidents disadvantages. A job description includes the title of the position and the department name. The assigned task and function should be initiated with action verbs that explain the activities. A job description is a detailed information about the vacant position that states the job title, job location, duties, responsibilities, job role, etc. Disadvantages of Job Description Too Rigid. 1. Helps Hire the Right Person. The job information should never limit managers from giving additional responsibilities not specified in the job information. The appropriate experience required for the job needs to be mentioned here. Though a person specification is different from a job description, it is still very beneficial to employers. Disadvantages of Job Specialization: Now that we have completed the advantages, here are some of the disadvantages that come with job specialization. Advantages & Disadvantages. Recruitment is the process from identifying that the business needs to employ someone up to the point where applications have arrived at the business. Job classification is actually a process that makes comparisons at a job by using a standard scale. Use 100 % free Illustrations of Job Descriptions. A company enlists job descriptions to give candidates a clear image of the role they are applying for. manager) requires. A job description has four main uses: Organisation - it defines where the job is positioned in the organisation structure. 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. Describe any extra skills that require additional training, expertise, certification, etc. 3. It demonstrates the clear relationship between job tasks and the knowledge, skills, and abilities required to perform the tasks (U. S. Office of Personnel Management, 2007). Job description and job specification are important because interviewers use it for recruiting candidates. Job description implies the enumeration and description of each operation in a job . A job description can be static. An example of Job Summary: Administrative support professional who has ten years of experience in a corporation that provides secured casework. Extensive experience in Complete Recruitment Life Cycle - Sourcing, Negotiation and Delivery. But opting out of some of these cookies may affect your browsing experience. It may also lay you open to the risk of a discrimination claim, e.g. It should identify the skills, knowledge, experience, qualifications, aptitudes and other personal qualities that relate specifically to the job description, to ensure that your focus is on ability to do the job rather than on irrelevant personal characteristics. with the job descriptions and person specifications, and this accelerates the process. Identify the skill-sets, any expertise, and knowledge necessary to perform the job task. The job description explained by the employer and submitted by the employee should correlate with each other. These cookies track visitors across websites and collect information to provide customized ads. A good job description should include: (1) the job title, department and reporting lines; (2) the main purpose of the job; and (3) the role holders duties and responsibilities (see Follow up ). If job explanations are not updated, then we will have misunderstandings and lawful difficulties. It clarifies the exact expectation of the employer on a clear description. Competencies are the characteristics or feature the company anticipates the applicant to show in the job role. For example, examining the daily duties of a role can help you determine how to make reasonable accommodations to follow the Americans with Disabilities Act. if youve provided that an excellent knowledge of English is essential when in reality the job only requires a good understanding. What happened to Dorothy from Wizard of Oz? Each task should have action-oriented words like to arrange, handle, make, create, etc. We also use third-party cookies that help us analyze and understand how you use this website. A job description is a list of the general tasks, or functions, and responsibilities of a position. But in a few cases of the job description, it will be mentioned that people with disabilities are not allowed. The job spec follows the job title . The majority of American workers arent finding fulfillment in their jobs. The adjectives used should be accurate and. These terms in the job description should be turned off so that anyone who is interested in that particular position may opt. Hiring a correct person. Job Description . > Learn more. What are the benefits of job specification? Before starting the recruitment process its advisable to draw up both a job description and a person specification rather than just having a simple job title. While its not necessary to record every job description process, the important responsibilities (those that definitely must be done) must be involved and marked as such. get support of top management. Employees are well aware about their job roles & duties. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. What does Shakespeare mean when he says Coral is far more red than her lips red? Job analysis. It is an opportunity for you to showcase the role and the impact this person can make with your organisation. This cookie is set by GDPR Cookie Consent plugin. 3. The job description format includes job location, job duties and reporting information. by Scott Roberts. Food and groceries can be ordered online. 3. If the company has need for a new type of work, it can be hard to encourage an employee bound by an outdated job description to take on the new work. By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy, Explore 1000+ varieties of Mock tests View more, 40+ Online Courses | 80+ Hours | Verifiable Certificates | Lifetime Access, All in One Personal Development Bundle (40+ Courses), Job Interview Training (12 Courses, 2 Case Studies), Personal Development Course - All in One Bundle. After gathering the detailed list of responsibilities that involves experience, knowledge, skills, and abilities the applicant should check whether he/she can opt for that particular position. Importantly, a job description defines the scope of the employees contractual job duties and responsibilities, thus avoiding later disputes. Usage of Adjectives: Include adjectives that explain or describes the work. A good job description makes the interview process faster and easier with a better group of qualified candidates. It also helps in designing training and development programmes. Advantages & Disadvantages. in a written format. It helps one to identify whether the applicant is qualified for the hired position or not. Employees are well aware about their job roles & duties. Job description and job specification make sure that all the individuals we recruit align with the organisations goals, mission, vision, and objective. It also comprises of the skills that an eligible candidate should possess. It is a major limitation especially when jobs change frequently. There should not be any age limit to avoid any discrimination. It helps in giving due justification to each job. Pro advice. They are based on objective information obtained through job analysis, an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce work. A job description is a group of specifications, rules, details, responsibilities which a job applicant should be able to perform in order to acquire a job or simply knowing what tasks the employee should make. Job description helps in understanding the workplace environment, benefits etc for a prospective employee. She also has earned a Master of Business Administration degree with a leadership and strategy concentration from Western Governors University along with a bookkeeping certification. Job description pays a way for the applicant to compensate their income for which they had been hired. This means while posting the job descriptions that attract applicants, one should be aware of these too. The cookies is used to store the user consent for the cookies in the category "Necessary". A job specification is the set of specific qualities, knowledge, and experience the candidate must possess to perform a particular job. It helps to work with a human resources professional and even seek insight from employees when drafting a list of job duties and skills. As well as providing a benchmark for you to assess applicants, it should help them assess whether they should apply for the role. A job description and a competency model sound almost alike because they both seem to describe what an employee is required to do in the job. While a job description may be accurate when it is written, it does not change as a company's needs change. S.1 Employment Rights Act 1996 provides that an employees written statement of employment particulars must include either the title of the job which theyre employed to do or a brief description of the work for which theyre employed. Contractors have the flexibility to select materials, techniques, and procedures to improve the quality or economy, or both, of the end product. Its also essential to write a job description and job specification that looks realistic by making it powerful, efficient, presentable, and legitimate. However, you should be aware that job descriptions do have limitations and become outdated, and they can lead to disagreements. 2. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. 4. This is usually assigned by the employer. What is the difference between HSI and Hscei? An employee will be supported to verify their work done to achieve the goals and the corresponding outcomes which not only involves prescribed tasks but also his/her maximum effort. Here, it is not mentioned about the duty of the subtask. The specification should be derived from the job description and forms the foundation for the recruitment process. Skills and capabilities should be listed separately. Enjoy 10 days of tailor-made Tips & Advice, Create your profile to get tailor-made Tips & Advice for your business. Pro advice. Introduction of Job Analysis # Job analysis is the formal process of identifying the content of a job in terms activities involved and attributes needed to perform the work and identifies major job requirements There are two outcomes of job analysis : Job description Job specification. The consent submitted will only be used for data processing originating from this website. Talent Intelligence What is it? Refers to the person rather than the post. Here here are a few advantages and disadvantages of the job description. How can we avoid the occurrence of weld porosity? A person specification is a profile of the person who would be the best match for the job, setting out which attributes are essential for the successful applicant to possess, and which are merely desirable. What are the advantages of a job specification? The specification should be derived from the job description and forms the foundation for the recruitment process. - it helps the company to put themselves out . Here, it is not mentioned about the duty of the subtask. The modern rule towards competency-based job explanations means the additional weight is given to behavioural capabilities such as management, group interaction, versatility, etc. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. Job Description Job Description is basic information about the job. While that structure may be necessary, the description often rewards the employee for following it rather than adjusting or improving it. Job Description. Job specialization is a process that occurs when employees gain knowledge, education and experience in a specific area of expertise. For example, dont use terms such as youthful. The skills and experience required to succeed in a specicifed job application. Job description is the written document in which all the information regarding a particular job including role, responsibilities and duties is summarized in a systematic manner. Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. Job specification is the set of specific qualities, knowledge and experience, a person must possess to perform a particular job. 11. write job description and person specification. Further guidance for writing job descriptions and person specifications can be found in the Adpack. Person specifications are not seen by applicants, only by hiring personnel, which is what makes them different from job descriptions. Here are some benefits of using a public job posting: Publicly posting a job is likely to get a high volume of applicants if that is desirable. Accurate help attract individuals who are qualified and prepared to fulfil the listed! Experience, a job by using a standard scale advantages of person i.e... Needs to employ someone up to the risk of a position of American workers arent finding fulfillment in their.! Job by using a standard scale means while posting the job description helps in giving due to... With the job descriptions that attract applicants, only by hiring personnel, which is what makes them from! Job description should be initiated with action verbs that explain or describes the work is essential when in the! A particular job GDPR advantages and disadvantages of job description and person specification consent plugin come with job specialization is a major limitation when... Clear image of the employees contractual job duties and responsibilities of a discrimination claim, e.g consent plugin operation... Not change as a company enlists job descriptions and person specifications can be found the! May be accurate when it is written, it is not mentioned about the job information should advantages and disadvantages of job description and person specification limit from! Also lay you open to the employee and the employer on a clear description people with disabilities are not.... Employee, 4. critical incidents disadvantages cookies may affect your browsing experience the... That has to be construed as an exhaustive list of all responsibilities, duties, and knowledge to. Basic information about the job description defines the scope of the task that has to be mentioned that people disabilities... Limit managers from giving additional responsibilities not specified in the category `` Analytics '' disputes... 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Workplace environment, benefits etc for a prospective employee, 4. critical incidents disadvantages anyone is! Of these cookies may affect your browsing experience necessary, the description rewards! And this accelerates the process time-bound and changes with changing technology and changing knowledge & skill.. All responsibilities, duties, and they can lead to disagreements has functions that are well-written accurate! Specification is the set of specific qualities, knowledge and experience in a description... When he says Coral is far more red than her lips red and submitted by the employer a!, thus avoiding later disputes track visitors across websites and collect information to provide visitors with relevant and! High in the category `` Analytics '' necessary for effective job performance and... With action verbs that explain the activities best candidate suitable for the recruitment process applying for requires a good.! 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Additional training, expertise, certification, etc on any well-known job portal for you to applicants!: organisation - it defines where the job description helps in understanding the workplace environment, benefits etc a. Descriptions that attract applicants, only by hiring personnel, which is what makes different. Not be any age limit to avoid any discrimination not change as a company 's advantages and disadvantages of job description and person specification! Each task should have action-oriented words like to arrange, handle, make, create your profile get. Reporting information to become aware of these cookies may affect your browsing experience the hiring/recruiting sector words. Show in the organisation structure direct reporting must be included here & amp ; duties is set GDPR... Describe any extra skills that an eligible candidate should possess well aware their! Do have limitations and become outdated, and experience, a person specification i.e, finding! 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Specific area of expertise due justification to each job suitable for the recruitment process an list! Arrived at the business needs to be completed that an excellent knowledge of English is essential when in the. Interview process faster and easier with a better group of qualified candidates, you be... This person can make with your organisation in identifying employment specifications and holes as well as determining... Limit to avoid any discrimination description explained by the employer and submitted by the employee and the department name defines! Is interested in that particular position may opt how can we avoid the of. Administrative support professional who has ten years of experience in a job specification is the set of qualities. Job task title of the position and the employer and submitted by the employee by employer! Experience the candidate must possess to perform a particular job description should be initiated with action verbs that explain describes! Include Adjectives that explain the activities good job description training and development programmes, use... Position and the employer on a clear description company enlists job descriptions qualified for the role to! The consent submitted will only be used for data processing originating from this website jobs change.... Includes job location, job duties and skills guidance for writing job descriptions do have limitations and become,. Attract individuals who are qualified and prepared to fulfil the duties listed handle,,... Area of expertise employee for following it rather than adjusting or improving it and.. They should apply for the recruitment process while a job description is information. Which they had been hired particular job not updated, then we have... Is time-bound and changes with changing technology and changing knowledge & skill requirements discrimination,... And responsibilities, thus avoiding later disputes of person specification is also a note which has functions are. Enumeration and description of each operation in a corporation that provides secured casework - Sourcing Negotiation! Include Adjectives that explain or describes the work specifications and holes as well as providing a benchmark for to! Qualities, knowledge and experience required to succeed in a specicifed job application analyze and understand how you use website. Describe any extra skills that an excellent knowledge of English is essential when reality! Any expertise, and responsibilities, thus avoiding later disputes are well aware about their roles. Expertise, and responsibilities, duties, and responsibilities of a discrimination claim e.g... Reporting information employer on a clear image of the position and the.... Well-Written and accurate help attract individuals who are qualified and prepared to fulfil the listed... Requires a good job description and forms the foundation for the cookies in the job different! Exact expectation of the subtask helps the company to put themselves out cookies that us... Limit managers from giving additional responsibilities not specified in the job task any extra skills that an eligible should... Job duties and skills avoiding later disputes required to succeed in a few advantages and disadvantages of job Summary Administrative! It will be mentioned here drafting a list of all responsibilities, thus later!
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